With each passing year, business travel expenses continue to surge. According to Global Business Travel Association, airfare alone is on track to soar by nearly 50%.
The trend is likely to continue in the future. Rising costs can create a significant financial burden for companies. So, here are seven negotiation tips you can use to lock in great travel deals.
Are you jetting off for a whirlwind one-day conference? Or are you in for the long haul? Business trips are not one-size-fits-all. What may make sense for a quick in-and-out might barely scratch the surface for a longer trip.
So, negotiation skills training courses say it's a good idea to take a moment to reflect on your travel needs ahead of time. When you have a clear picture of your needs, you'll be better equipped to negotiate for them.
Relationships wield a profound influence in negotiations. Negotiation trainers say this skill lays the groundwork for trust. Trust allows for open dialogue and honest exchange of information, which can lead to more favorable outcomes.
To forge solid relationships, try and use the same providers. When trvel providers know you’re a regular customer they may be more open to giving you better service and crafting experiences and offers that better match your preferences.
Are you a frequent traveler? Does your company spend a huge amount on business trips? Your company's travel volume could tip the scale in your favor. So, when it's time to negotiate, showcase the extent of your business travel to boost your leverage.
Travel providers are more likely to give you a good deal if they know that you're going to be doing a lot of business with them in the future. Also, volume boosts your bargaining power. If you're a big customer, they are less likely to walk away from the table.
Timing is a pivotal skill at the bargaining table, according to negotiation trainers. Just as a skilled angler knows the best time to cast their line, a successful negotiator recognizes opportune moments to strike a deal.
Consider negotiating during off-peak travel seasons. When airlines and hotels have empty seats or rooms to fill, they may be more motivated to offer competitive rates. Also, start discussions well in advance of your travel dates. This allows ample time for everyone to explore their options.
If you have an existing travel agreement set to expire, that can also be an opportune time to press for changes. So, review the terms of the current contract. Then, leverage any changes your company may have experienced since it was signed to strike a better deal.
Many travel providers offer loyalty programs. Become a member and you can unlock a range of advantages, such as access to discount prices and special rates. Membership can also give you early access to promotions and sales so you can snag the best deals before they're made available to the public.
Your loyalty can also elevate your travel experience to new heights. These programs also often include preferential treatment, from seamless check-ins to exclusive lounge access.
Before you sign up, be sure to read the fine print. In particular, understand how to earn and redeem points or miles. Also, know when rewards expire and any penalties that could incur.
Negotiation trainers say that being flexible is a critical skill. Negotiations can be fluid and take unexpected turns. A rigid stance can lead to missed opportunities. However, when you’re flexible, you can pivot and seize unforeseen advantages.
Flexibility also helps establish rapport and goodwill between you and your negotiation partner. Being dead set on one outcome can lead to roadblocks. On the other hand, when you are open to different paths, it can fuel innovative problem-solving.
Finally, being flexible requires a cool head. When you’re calm, you also project confidence and control, which can help sway the conversation.
Airlines, hotels, and car rental agencies often offer enticing discounts when you opt for a comprehensive deal. So, if the option presents itself, try and bundle your expenses. When you combine your needs into a single package, you not only uncover considerable savings but also enjoy a smooth, stress-free business trip.
So, when you engage with these providers, inquire about package deals. This approach can provide you with leverage to negotiate even more favorable terms. Remember, the art of negotiation involves exploring various avenues to maximize your benefits while minimizing your expenses.
In the world of business travel, rising costs don’t have to be a burden. Negotiation skills trainers say these tips can act as stepping stones to guide you through uncharted territory, helping you uncover hidden treasures of discounts and perks.
