It is often remarked that no plan survives its first contact with an enemy. That said, it is still better to have a plan, especially one reinforced with backups and contingency options, than to just try and do things by the seat of your pants.
Organization does not always come easily, and that’s okay. The good news is that there are ways and technologies to aid you. You no longer have to remember every little detail when you have technology such as event software at your disposal.
This article highlights several applications for your mobile device that significantly reduce the chaos of planning any sort of event. With the right technology, planning an event is simplified.
Short for Language Learning Model, these "word calculators" are what have often been marketed as "Artificial Intelligence" since late 2023. This category covers programs like ChatGPT, Bard, Gemini, Grok, etc. While there’s much insight about the issues with using these tools for creative endeavors like artwork and poetry, they are much more reliable when used as event management software. Simply tell it what you are planning to do, provide the information you know you can work with, and it will likely list several issues or options you may not have considered, helping you create a robust plan for any scenario.
This app is designed for managing various types of projects, and a planner can use its services quite effectively. With this one app, you can organize and delegate tasks while coordinating with the teams involved in each facet of your grand vision. Trello's visual layout makes it easy to create any organization chart, board, or list you need for any stage of your process. You can even set deadlines on tasks and gauge progress toward completing tasks in real time with this app. Lastly, it can interact with various other apps and services to provide a more holistic grasp of your event's scale and engagement.
Whova is a comprehensive app for event management that ensures smooth operations for both organizers and attendees. Whova is more than equipped to make an agenda for your event, network with clients, venues, and suppliers, and have a solid pool of data on your event.
With Whova, you can interact with attendees at any point from its preparation phase all the way up to asking for post-event feedback. The goal of this high level of interactivity is to foster a true community spirit and leave the event as something truly memorable to at least a portion of your attendees. All updates and notifications happen in this app in real-time, and you can also set up profiles for every relevant speaker and exhibitor of your event.
Not everyone can run an event 100% in-person. Whether you are doing an all-virtual event or something hybrid, you need a reliable way to confer. Hopin is among the premier apps for anyone looking to host a video conference, run a webinar, or organize a virtual convention. Beyond those initial offerings, you can also use it to enable networking and engagement among attendees, record events for social media uploads, and provide interactive elements for guests and staff.
Arguably, the name in ticketing and organizing events, Eventbrite, offers just about anything you could want to make, promote, or manage for any event. Within this one app, you can make an event page, set up ticket sales, and organize RSVPs. Between its consumer friendliness and panoply of features, Eventbrite is a true titan app in the industry.
As technology has progressed and evolved, so have the means by which an event planner can keep things on task. While there is no need to go all-out and download all five of these applications, one or two of them are more than sufficient to cover all but the grandest and most involved of shindigs.
These are the sorts of programs you can integrate into your workflow, keeping even the most tangled setup periods free of hiccups, progressing on schedule, and organized in ways that minimize confusion among your ranks. If you have questions about event software, Zkipster has an excellent article to guide you in the right direction.
